This webinar for further education colleges covered key areas of the Individualised Learner Record (ILR) data.
For many further education colleges the use of Individualised Learner Record (ILR) data by the Office for Students remains a mystery.
This webinar explained:
- what the OfS uses the data for
- the key ILR fields used
- how the data should and should not be returned.
It also explained some important concepts used in higher education data, and highlighted where they differ from those used in further education.
Watch the webinar:
Please note that the webinar video and presentation slides were updated on 25 July 2019 to correct an error on slide 32 that incorrectly said LEARNACTENDDATE could not be backdated.
They were further updated on 19 September 2019 to correct a formatting error.
Webinar questions and answers
Frequently asked questions are answered below.
We are not intending to provide any further ILR training this year, but if you have any questions about ILR data or anything covered in this webinar, please contact [email protected].
As noted in our Data collection to inform funding for 2020-21: Notification of changes publication, there will not be a separate HEIFES survey for further education and sixth form colleges and academies this year.
Instead providers with students registered in the 2019-20 academic year must complete the 2019 Higher Education Students Early Statistics (HESES19) survey.
HESES19 seminars will take place in September and October 2019.
A learner on a course that is classed as recognised higher education for OfS funding purposes (see Annex B of HEIFES18) who meets the OfS-fundability criteria in Annex F of HEIFES18 can be classed as OfS-fundable for that course, regardless of any other courses they are taking and regardless of whether those other courses are being taken as part of an apprenticeship.
In 2017-18 the aim would have been closed and recorded as ‘not achieved’ (outcome code 3), as per section 5.5.1 of the ILR provider support manual.
In 2018-19 nothing would be recorded in the ILR as the learner is only submitting the assessment without attendance.
The outcome would be recorded as 2 - partial achievement.
Completion status would be recorded with the appropriate value. This is likely to be 2 (‘The learner has completed the learning activities leading to the learning aim’) if the learner reached the end of the course but failed the intended aim or 3 (‘The learner has withdrawn from the learning activities leading to the learning aim’) if the learner withdrew before the end of the intended aim.
Completion of year of instance would be recorded with the appropriate value. This is likely to be 1 if they completed all the modules they intended to complete in the year of course or 2 if they didn't complete all the modules they intended to complete in the year of course – for example if they withdrew part way through.
We would expect outcome grade to be recorded with respect to the original aim.
FUNDCOMP is recorded with respect to the year of course being funded in that academic year as follows:
- 2017-18 ILR: FUNDCOMP would be 3 (‘Year of programme of study not yet completed, but has not failed to complete’) as they are only part way through the first year of course.
- 2018-19 ILR: FUNDCOMP would be 3 as they are only part way through the second year of course. We would generally not expect 1 or 2 as it is the second year of course that was counted in HEIFES18.
- 2019-20 ILR: FUNDCOMP would be either 1 or 2 depending on whether they completed the second year of course.
Please see section 5 of the ILR provider support manual for 2018 to 2019.
The student should be returned in this year’s ILR with a completion status of 3 (‘withdrawn’) and withdrawal reason completed with the relevant code.
The learning actual end date should be the last day the learner was in learning, which will fall in the previous ILR year. 1 August 2019 should not be used as the learning actual end date.
If you have any further questions about ILR data or anything covered in this webinar, please contact [email protected].